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A large, land-based infrastructure project has begun. The project makes assumptions about the site conditions and has economic, technical, and environmental constraints
What should the project manager do next to determine risk impact of assumptions and constraints?
The project manager should add the assumptions and constraints to the assumption log to track and analyze their impact on the project. The assumption log is a project document that records all project assumptions and constraints throughout the project life cycle. (Reference: PMBOK Guide, 6th Edition, p. 89)
The project manager should add the assumptions and constraints to the assumption log, which is a project document that records the assumptions and constraints that affect the project scope, schedule, cost, and quality. The assumption log can help the project manager to identify and analyze the risks that may arise from the validity of the assumptions and the impact of the constraints. The assumption log can also be used as an input for the Identify Risks process, where the project manager can determine the risk impact of the assumptions and constraints and add them to the risk register accordingly.Reference:PMI, A Guide to the Project Management Body of Knowledge (PMBOK Guide), Sixth Edition, 2017, p. 38, 397.
The sponsor of a construction project is upset about the results of the risk management team. The sponsor believes the team did not properly identify the risks that could affect the project. The team did manage the risks; however, some of the risk response strategies created secondary risks.
What should the risk management team have done to manage this situation?
Effective communication with sponsors and stakeholders about both primary and secondary risks is crucial. PMBOK Guide states:
'Secondary risks... should be communicated to stakeholders and sponsors to ensure transparency and allow for appropriate responses.'
--- PMBOK Guide, 6th Edition, Section 11.5
PMBOK Guide, 6th Edition, Section 11.5
After presenting a list of risks to the major project stakeholders and project sponsor, the board requested the risks be sorted differently from the results presented by the project team. This is a major issue and will cause a 2-week delay in the project.
How could the risk manager have avoided the board's response?
According to the PMBOK Guide, risk prioritization is the process of assigning a level of importance to each identified risk based on its probability and impact, as well as other factors such as urgency, stakeholder tolerance, and project objectives. Risk prioritization helps the project team to focus on the most significant risks and allocate resources accordingly. One of the tools and techniques for risk prioritization is stakeholder engagement, which involves involving the key stakeholders in the risk analysis and decision making process. Stakeholder engagement helps to ensure that the risk prioritization reflects the expectations and preferences of the stakeholders, and that they are aware of and agree with the results. By engaging the key stakeholders during the prioritization process, the risk manager could have avoided the board's request to sort the risks differently, as the board would have been part of the process and would have accepted the outcome.Reference: = PMBOK Guide, 6th edition, pages 406-407; The Standard for Risk Management in Portfolios, Programs, and Projects, page 67.
A project team has completed the risk identification steps in a project and compiled a list of 25 risks. The team wants to create response plans for all the risks to avoid any future issues, but the resources and constraints limit the options.
What should the risk manager do?
With 25 identified risks, and considering the constraints and resources available, the appropriate next step is to perform a qualitative risk analysis. This process helps prioritize the risks based on their probability and impact, as well as other relevant factors like urgency, proximity, and detectability. By doing so, the team can focus on the most significant risks that require immediate attention and develop response plans accordingly, optimizing the use of available resources. PMI recommends this approach to ensure that risk management efforts are both efficient and effective in addressing the most critical risks first.
The project manager performed' a variance analysis on the project during the execution phase. The variances were shown as increasing
What does this result imply?
Increasing variances during the execution phase imply that the uncertainty and risk are increasing, as the project performance is deviating from the planned values.
According to the PMBOK Guide -- Sixth Edition1, variance analysis is a technique used to compare the actual performance of the project against the planned or expected performance. It can be applied to various aspects of the project, such as scope, schedule, cost, quality, and risk. Variance analysis can help identify deviations from the baseline and determine the causes and impacts of those deviations. If the variances are shown as increasing, it means that the actual performance is deviating more and more from the planned performance, which implies that the uncertainty and risk are increasing. This could affect the project objectives and deliverables, and require corrective or preventive actions to bring the project back on track. The other options are not correct, as they are either too specific (B and D) or contradictory to the result of the variance analysis.Reference:PMBOK Guide -- Sixth Edition, pages 262-263.
