C: View Accounting Details

With the integration to Oracle Subledger Accounting, you now have the option to define account derivation rules within Oracle Subledger Accounting that will replace the default accounts generated by the Oracle Projects AutoAccounting feature.

E: Account Generation Rules

During the upgrade, Oracle Grants Accounting creates default accounting definitions that allow the system to continue using existing AutoAccounting rules without additional setup steps. You may choose to create your own accounting definitions using Accounting Method

A: Project Classifications (Class Categories and Class Codes)

You define project classifications to group your projects according to categories you define. A project classification includes a class category and a class code. The category is a broad subject within which you can classify projects. The code is a specific value of the category.

B: In a multi-organization environment, you must set up project types for each operating unit. It is possible to have the same project type names in multiple operating units. However, each project type has it own attributes to control project processing by operating unit.

E: In a multi-organization environment, expenditure types are set up once and are shared across all operating units.

B: To define class categories and class codes:

1. Navigate to the Class Categories and Codes window.

2. Enter a unique Class Category name and a Description.

3. Specify whether the class category is mandatory for every project you define.

Enable if all projects must have a code assigned to this class category. Do not enable if this class category is optional. If you do not enable this option, you cannot use this class category in your AutoAccounting rules.

4. Specify whether you want to use the class category in your AutoAccounting rules.

Suggestion: For each project, you can use only one code with one class category for use with AutoAccounting rules. If an AutoAccounting category already exists within a particular date range, assign an end date to the existing AutoAccounting category and then create a new one.

5. Specify whether you want to allow entry of only one class code with this class category for a project.

Note: Defining multiple class codes for one category for a project may affect reporting by class category; defining multiple class codes may cause your numbers to be included more than once.

6. Enter the Name, Description, and Effective Dates for each class code.

7. Save your work.

C: As part of a project template definition setup, you can choose which Quick Entry fields you want to define. Oracle Projects prompts you to enter information in these Quick Entry fields when you create a new project from a template. Choose Quick Entry fields for project information you want to enter (instead of accepting the template default) each time you create a project.

Order: Enter a number to indicate the sequence in which you want the Quick Entry fields to appear.

Field name: Choose the fields you want to appear in the Quick Entry window when you create a new project.

Specification: You enter a specification for the following field names:

Key Member: Select the project role type to use when creating the key member

Classification: Select the class category to use when creating the classification

Customer Name: Select the customer relationship to use when creating the project customer

Prompt: You can enter a field name that is different from the predefined field name to display when you use Quick Entry.

Required: Choose whether you want to require entry for the Quick Entry field.

Project Status Inquiry

You can quickly and easily review the current status of a project, and then drill down for a more detailed review of the project and its tasks. It enables you to search for a project using search criteria. You can review project, task, and resource summary amounts, and actual and commitment amounts using a different resource list.

Oracle Projects maintains various levels of project summary amounts for cost, commitment, revenue, and budget amounts by project, task, and resource. You can review project summary amounts to quickly determine the status of a project, such as reviewing the current and original budgeted amounts and compare them to actual and commitment amounts. You can drill down to see summary amounts for the resources of the project or the selected task. You can select a resource list by which you want to view actuals and budgets. In addition, you can export project status inquiry data into an Excel spreadsheet for further analysis.

Note:

Revenue and Billing Information

When you enter revenue information for your project, you specify a revenue distribution rule for the revenue accrual method and the billing method for this project. When you enter billing information, you specify invoice formats, bill cycle days, and other invoicing information.

The project type determines which revenue distribution rule appears as the default value for this field, and which other revenue distribution rules you can choose from. Oracle Projects predefines the following revenue distribution rules:

Cost/Cost Accrue revenue and bill using the ratio of actual cost to budgeted cost (percent spent).

Cost/Event Accrue revenue using the ratio of actual cost to budgeted cost (percent spent), and bill based on events.

Cost/Work Accrue revenue using the ratio of actual cost to budgeted cost (percent spent), and bill as work occurs.

Event/Event Accrue revenue and bill based on events.

Event/Work Accrue revenue based on events, and bill as work occurs.

Work/Event Accrue revenue as work occurs, and bill based on events.

Work/Work Accrue revenue and bill as work occurs.