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SIMULATION
You are managing a project to transform your organization's ways of working. You are currently in the definition phase, working with team members and stakeholders to establish the project's scope. Because the project impacts the entire organization, it is highly visible. As such, there are many highly invested stakeholders to manage, and the project's budget is under tight scrutiny.
Identify two techniques that can be used to gather requirements from stakeholders with limited time:
Workshops and Focus Groups
Workshops: Allows gathering insights efficiently from multiple stakeholders at once.
Focus Groups: Helps gain deep insights from key stakeholders in a time-constrained setting.
Impacts of Failing to Gather Stakeholder Requirements:
Project Budget: Scope creep can lead to unplanned costs, exceeding the budget.
Project Success: Deliverables may fail to meet stakeholder needs, leading to dissatisfaction.
Structure is the most common temporary structure used to manage projects. This allows the balance of authority between the functional line manager and the project manager. In a permanent structure, allocated tasks will match an individual's capability so may be more repetitive and less varied.
The Matrix Structure is the correct answer because:
Balanced Authority: It balances control between project managers and functional managers, making it ideal for temporary structures.
Project Alignment: Resources are shared across projects and functions for optimal efficiency.
Permanent Structures: Repetitive tasks align with functional setups, not matrix structures.
SIMULATION
A financial services company is launching a new banking product for which the sponsors have set a challenging timeline for an initial launch. The stakeholders have provided a list of conflicting requirements to be included in the new product design and build.
The project manager has decided to deliver the project in an iterative life cycle due to the time constraints.
Part A: State two reasons why an iterative approach would benefit solutions development in this scenario.
Faster delivery of prioritized features.
Flexibility to adapt to evolving stakeholder requirements.
Part B: Explain three requirement prioritization approaches the project team could focus on to meet the deadline in this scenario.
MoSCoW Method: Categorizes requirements as 'Must Have,' 'Should Have,' 'Could Have,' and 'Won't Have,' focusing on essential features.
Cost-Benefit Analysis: Focuses on implementing high-value, low-cost features first.
Value-Risk Matrix: Balances high-value requirements with low risk to ensure a feasible and impactful scope.
Iterative approaches allow for incremental delivery and continuous stakeholder feedback, which is essential for resolving conflicting requirements within tight timelines. Prioritization techniques ensure limited resources are used effectively.
SIMULATION
You are managing a project to develop and deploy a new finance management software system for a client. The project has been deployed and is now in the post-deployment support phase. This phase requires ongoing technical support and maintenance after the software is deployed. The workload can vary significantly over time, is likely to evolve over time, and quick response times are essential.
Questio n: Based on the features of different contractual relationships and methods of supplier reimbursement, state the most appropriate contract type for the post-deployment phase. (1 mark)
Questio n: Explain four reasons why this would be the most suitable. (4 marks)
Most Appropriate Contract Type:
Time and Materials (T&M) Contract
The Time and Materials (T&M) contract is the most suitable for the post-deployment support phase of this project. This type of contract allows flexibility and is ideal for scenarios where workload can vary significantly, and the scope of work may evolve over time.
Four Reasons Why T&M is the Most Suitable Contract Type:
Flexibility to Accommodate Changing Workloads:
The nature of post-deployment support often involves unpredictable workloads that may vary significantly based on client issues, system updates, and evolving requirements. A T&M contract enables scaling of resources (both time and effort) up or down as needed, ensuring the flexibility required for such scenarios.
Adaptability to Evolving Scope:
Since post-deployment support tasks often change over time (e.g., addressing newly discovered bugs, implementing requested features, or handling unexpected incidents), a T&M contract is well-suited as it allows for adaptability without the need for renegotiation.
Cost-Effective for the Client:
Clients only pay for the actual time and materials used, making it cost-effective. This ensures that no money is wasted on fixed-price contracts where the estimated scope may not align with the actual effort required.
Enables Quick Response Times:
Post-deployment support often demands immediate attention to critical issues to maintain the software's reliability and performance. A T&M contract facilitates rapid allocation of resources as needed, ensuring prompt resolution of issues without delays caused by scope or cost discussions.
SIMULATION
You are the project manager for a construction company tasked with building a new housing development. Conflicts have arisen between the architects and builders regarding construction methods. Additionally, the health and safety team is concerned about reported incidents.
Explain five impacts that conflict within this project could create.
Project Delays: Decisions are delayed, impacting timelines.
Reduced Morale: Conflict decreases team motivation.
Improved Solutions: Constructive conflict can lead to innovative ideas.
Safety Risks: Conflicts divert focus from safety.
Budget Overruns: Conflict consumes resources and time.
Properly managed, conflict can have positive outcomes, but unresolved disputes often harm project timelines, budgets, and team dynamics.
